Data Entry Operator

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POSITION: DATA ENTRY OPERATOR

DESCRIPTION

The Data Entry Operator performs work under general supervision. Work in this class requires responsibility for applying a wide variety of computer knowledge and skills using applicable software and electronic office equipment to convert source documents into computer-acceptable form by use of a keyboard machine. Work is reviewed for accuracy.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)

  • Logs and codes data according to prescribed standards;
  • Inputs data into computer system;
  • Verifies recorded information to ensure accuracy and completeness of data;
  • Identifies and corrects errors;
  • Updates files and records;
  • Creates back-up files;
  • Operates computers and office equipment;
  • Assembles, batches, and distributes data;
  • Maintains sequence and control of source documents;
  • Recognizes errors in original entry and corrects data prior to processing;
  • Performs additional functions incidental to data entry activities as requested;

FACTOR I: KNOWLEDGE AND ABILITIES REQUIRED

  • Knowledge of keying alphabetic and numeric information in prescribed format;
  • Knowledge of simple database construction and management;
  • Ability to verify correctness of entry data according to procedures, equipment capability and installation standards;
  • Ability to read, comprehend and follow oral and written instructions;
  • Ability to operate modern office equipment and to communicate any malfunctions to supervisor;
  • Ability to follow work schedule and keep supervisor informed of that schedule;
  • Ability to work with confidential information in a responsible manner;
  • Ability to recognize input errors;
  • Ability to recognize deficiencies in source documents and bring to supervisor’s attention;
  • Ability to establish and maintain effective working relationships with all persons contacted in the course of work.

FACTOR II: SUPERVISORY CONTROLS

  • Employee works under the supervision of a principal or activity center head, who describes scope of goals and objectives and furnishes guidance only on critical issues;
  • Incumbent plans and schedules own work based on the understanding of broadly defined objectives and priorities, supervisor reviews work after completion;
  • Work is reviewed through conferences, reports and achievement of objectives;
  • Instruction provided only in new situations, methods, procedures that are not clearly related to existing tasks and duties.

FACTOR III: GUIDELINES

  • Federal and state laws, including HIPAA (Health Insurance Portability and Accountability Act) and Departmental guidelines and procedures must be followed.

DATA ENTRY OPERATOR                                                                                                                                            PAGE 2

FACTOR IV: COMPLEXITY

FACTOR V: SCOPE AND EFFECT

FACTOR VI, VII: PERSONAL CONTACT AND PURPOSE OF CONTACTS

FACTOR VIII: PHYSICAL DEMANDS

While performing the duties of this job, the employee is required to:

FACTOR IX: WORK ENVIRONMENT

MINIMUM QUALIFICATIONS

“No person shall be discriminated against in employment or in any educational program or activity offered by the Virgin Islands Department of Education on account of race, color, creed, national origin, sex, handicap or age.”

Complainant may write to:

Director                                                               Director

Division of Human Resources                      Division of Human Resources

#2133 Hospital Street                                     #44-46 Kongens Gade

Christiansted, VI 00820                                 St. Thomas, Virgin Islands 00802

 

FORM# DataEntOpIVDOEHR 3/00 (Rev.4/5/09)

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